For childcare centres on Brightwheel and QuickBooks Online
Brightwheel says it's paid. QuickBooks says it's open. We find out why.
We check every family's charges, payments and credits in Brightwheel against your QuickBooks, then fix what doesn't match. Start with a free check of one month.
Free. No card. Nothing to install.
Payments that never reach QuickBooks
If you move Brightwheel's billing into QuickBooks by importing files, payments and credits are easy to miss. Families show balances in QuickBooks that they paid weeks ago.
Credits applied by hand
Sibling discounts, refunds and account credits have to be matched to invoices one at a time. One missed credit and the month won't tie out.
Family and subsidy money in one deposit
Parent payments and agency or subsidy payments land in the bank together, minus fees. Splitting them back out by family is hours of work.
How the free check works
- 1
Send one month of reports
We'll tell you which four Brightwheel reports and three QuickBooks reports to download. You can replace children's names with initials first.
- 2
We check every family
A person compares charges, payments, credits and deposits, family by family, against your QuickBooks. Usually within two business days.
- 3
You get a plain list
What doesn't match, in dollars, and why. Yours to keep, whatever you decide next.
Tell us about your centre
Two minutes. A person replies within one business day.
A few questions about your centre, then we'll be in touch.
Questions
- Do you connect to Brightwheel?
- No. We work from the reports you download from Brightwheel yourself, so there's nothing to install and no login to share. We're not affiliated with Brightwheel or Intuit.
- What about children's information?
- Replace children's names with initials before you send the files if you like; the check works the same. We delete your files 30 days after we send your results.
- Is the check really free?
- Yes. No card and no commitment. If we find problems, we'll explain what fixing them would involve, and you decide.
- My books are in QuickBooks Desktop, or I use Procare.
- Tell us in the form. We're starting with Brightwheel and QuickBooks Online, and we'll let you know when we can help with yours.